YOU:

Are very “hands on”

Ask a lot of questions

Believe words like honesty, integrity, & trust are important

Have a passion for excellence

Like to have fun

WE:

Love solving problems

Live to learn & continually improve

Care more about your intelligence & values than your experience

Do whatever it takes to service our customers and our teams

Enjoy helping others

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Essential Duties and Responsibilities include the following; other duties may be assigned or requested:

• Assist with planning, scheduling and administration of key activities, including travel, logistics, and agenda preparation
• Reading, researching, and routing correspondence; drafting letters and documents, collecting and analyzing information, initiating telecommunications
• Calendar management for CEO (daily scheduling and meeting arrangements) for internal and external purposes
• Coordinate flights, hotel, transportation, dining, prioritize and prepare CEO (and potentially other executives) for travel
• Scheduling conference calls and web-based meetings
• Organize and support teleconference, video conferences and on-site meetings, including timely distribution of pre- and post- meeting materials
• Follow up on action items - including interaction with internal staff as well as external stakeholders
• Coordinate, process and report travel related expenses, invoice processing, etc.
• Assist in preparation of scheduling executive meetings and advisory board meetings
• Attend and document minutes for executive meetings and advisory board meetings
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Enhances the president's and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments

Requirements and Qualifications

• Minimum of 2-3 years experience in Executive Assist roles
• Bachelor's degree in Business Administration
• Strong computer skills to include proficiency in MS Office, Microsoft 365 (Word, PowerPoint, and Excel)
• Excellent verbal, written and interpersonal communication skills
• Able to work well independently and in a cross-functional team environment
• Flexibility regarding changing of priorities and deadlines
• Ability to maintain a high-level of confidentiality